JOB DESCRIPTIONS FOR TEAM LEADERS

All of the CART members and leaders are volunteers. There are no paid positions on any team.

Note: When the job description includes training the volunteers, the training will take place in group sessions lead by the Team Captains, you will assist in the training but are not expected to know how to train people in these tasks until you are comfortable with it yourself.

You will receive a lot of help and support from the Tri-State CART board members, your Team Captain and other team members in performing these roles. You will not be expected to operate without direction until you are properly trained and have some experience in performing your duties, and even then support is always available.

If you are interested in learning how to be a volunteer in any of these leadership positions outlined below, simply fill out an application and let Bonnie know of your desires so she can help you get started. If you want to volunteer to help one of the leaders below, simply contact the Team Captain and you will be put in touch with that Unit Leader.

Everyone on the team will be given as much training and support as possible so you feel comfortable and ready, prior to a response. If you have any questions, always ASK!

  • All team LEADERS should be willing and able to attend meetings and training sessions as much as possible.
  • All team leaders will be responsible for helping to establish the working guidelines of the unit (SOP- Standard Operating Procedures)
  • Volunteers that are members of a particular unit can also be members of other units for their team or members of other county teams or perform other functions as needed.
  • All members of all teams should be familiar with the job descriptions of the other units on their team and their members.
  • Each person should know exactly who they report to and who is the person that they can get information and direction from during an incident.
  • All members should be familiar with the National Incident Management System and how they fit into the system. FEMA course ICS IS-100
  • All members must agree to abide by the Volunteer Rules and Code of Conduct which applies to each Tri-State CART team.
  • All members are required to provide their own gear and supplies. No compensation is given. All members need to be self-sustaining before and during an emergency or disaster.
  • All members of the team MUST have their own personal emergency kits and plans for their own families and animals. You are not going to be helpful if you are worried about your family and animals at home.

  Overview of the organization of each county CART Team:

 

Currently, there is ONE team (structured as above) that all members belong to, which will serve the entire region. There are a few counties that have Team Captains, but at this point we do not have enough members in any one county to have separate county teams.

Our goal is for each county to have its own team that will know the resources of that county and develop volunteers that can respond quickly when needed. Each county CART team will work closely and share resources (when needed) with other tri-state area CART teams. Each team will be designated as the name of the county followed by CART. Example: Dearborn CART. In some cases, it will be listed as CART of (County Name) Example: CART of Dearborn County.

In Ohio, Tri-State CART will be activated by O.V.E.R. In Kentucky and Indiana, we would be activated directly by an Emergency Manager of a county we serve.


 CART Team Captain (One per county):

  • This person will be the lead person for their county team and may be the main contact for all other groups and agencies in their county.
  • This person will represent Tri-State CART at the meetings of other organizations and agencies and collect information that needs to be reported back to the team.
  • This person will designate Unit Leaders as well as delegating and assigning tasks to other members of the group.
  • This person will oversee emergency and day-to-day operations of the team and be the person to coordinate the efforts of the other leaders listed below.
  • This person will select meeting and training session dates and locations once the team is large enough to warrant it's own training sessions. Until that time, the board of directors of Tri-State CART will hold trainng sessions for all members.
  • This is the person that all Unit Leaders will report to with information and statistics.
    It is preferred that this person goes through at least the basic emergency managers courses and maintains that certification through continued education.

 Team Lieutenant (One per county):

  • This person can help with or perform all of the tasks of the Team Captain if the team Captain is unable or unavailable or needs a break during a disaster.
  • Must be able to work closely and keep excellent communication with the Team Captain and all Unit Leaders.

 Animal Sheltering and Care Unit Leader (One per county):

  • This is the person that all shelter volunteers will report to with information and statistics
  • This person will recruit unit members with appropriate experience or help volunteers get training prior to an emergency.
  • Will be sure unit members maintain their training through classes and mock drills
  • Will be sure all volunteers are registered or recognized by their county and encourage volunteers to get recognized by other governing agencies as well.
  • Will maintain a call list of unit members that can be activated for any size emergency that includes each persons specialties (pets, livestock, wild animals, exotics, etc.)
  • Will also have the contact information for members of other county teams in case of large scale disasters.
  • Must be able to work closely with and keep excellent communication with the Team Captain and other Unit Leaders.
  • This person will be the coordinator for the establishment and operation of an emergency shelter during a medium to large scale disaster (any time the local shelters cannot handle the number of displaced animals)
  • Oversee the daily operation of the shelter for the duration of the disaster and assign a person or people to be your relief help during an emergency.
  • Train and assign people the task of animal intake and identification
  • Train and assign people to keep proper records and facilitate the tracking of animals in the shelter and those moved to other locations
  • Train and assign people to help reunite animals with their owners while limiting theft and misidentification
  • Train and assign people to handle any unclaimed animals through foster care or adoptions. This may be handled through an MOU (Memorandum Of Understanding AKA written agreement) with other organizations.

 Animal Rescue Unit Leader (Rescue Task Force) (One per county area):

  • Must be able to work closely and keep excellent communication with the Team Captain and other Unit Leaders.
  • This is the person all rescue teams will report to with information and statistics.
  • This will be the person that recruits and coordinates all rescue task force teams that are specially trained to respond in a disaster area to rescue animals.
  • Will be sure each task force team has at least 4 members with ideally a veterinarian, safety officer, and at least two others that are experienced with rescue of animals in disasters.
  • Will be sure all volunteers are registered or recognized by their county and encourage volunteers to get recognized by other governing agencies as well.
  • Will maintain a call list of unit members that can be activated for any size emergency that includes each persons specialties (pets, livestock, wild animals, exotics, etc.)
  • Will also have the contact information for members of other county teams in case of large scale disasters.
  • Will ensure that all unit members in their county maintain their training certifications
  • Will be sure that all team members are able to:
    • Respond safely to the scene
    • Assess a situation and determine the impact
    • Assess damage and injury to the animals
    • Keep records of what is found in the field and records of the animals rescued or attempted or found dead
    • Are able to rescue, capture, transport, triage and treat animals of all kinds that may be found in the disaster area.

 Human Resources Unit Leader (One per county area):

  • This person is in charge of all the volunteers on the team and will need to work closely with the Team Captain and with the other unit leaders to communicate to them who would be suited to their team.
  • Unit volunteers will advise the HR leader when they get training certifications so CART records can be kept up-to-date.
  • This person does not need experience with animals, but it will help.
  • This person will handle the applications of anyone wanting to join the CART team for response in their county and for people that want to offer their time and energy before an emergency to help with planning and training.
  • This person will develop (or find) a personnel data sheet that can be maintained and updated as needed. This will show each Team member's name, location, contact information, training achievements and affiliations with other agencies. This person will be sure each Unit Leader has the most up-to-date contact information for each of the volunteers in their unit.
  • Will be sure all volunteers are registered or recognized by their county and encourage volunteers to get recognized by other governing agencies as well.
  • This person will select and train unit volunteers to help with the processing of emergent volunteers that arrive at a scene to help, particularly at larger disasters.
  • This person will be in charge of recruiting, screening and ensuring training of all volunteers including emergent people that arrive at a disaster scene to help. All Team Members are expected to assist with recruiting more volunteers.
  • This person can assist with schedule management for any or all units during a disaster.
  • Good people to recruit for various positions on the CART team include:
    • People that have been through various training courses or have hands-on experience
    • veterinarians
    • at least one mental health professional
    • people that love to organize data
    • people that have common sense
    • can follow direction
    • can work independently and
    • have experience with one or more types of animals

 Logistics Unit Leader (One per county area):

  • This person will be in charge of all the stuff (equipment, supplies and communications)
  • This person will oversee the Finances Manager who is in charge of handling the team's finances/funding. The finances for multiple teams can be handled by a single person if desired as long as the program used to track supplies and money can keep each team's funds separate (as well as designating a "general fund" for items that benefit all the teams.)
  • Must be able to work closely and keep excellent communication with the Team captain and other Unit Leaders.
  • Can designate managers for various tasks (such as developing and maintaining MOU's (Memorandum of Understanding) for supplies, Communications, and management of donations of emergency supplies.)
  • Will be sure all volunteers are registered or recognized by their county and encourage volunteers to get recognized by other counties as well.
  • This will be the person that all logistics unit members, volunteers and managers report to with information and statistics.
  • Will coordinate all reported data into a useable format that can be made accessible to any other team member or organization/agency.
  • Will keep this information up to date through the use of volunteers and periodic review of the data.
  • Will recruit and train volunteers that can:
    • Handle the finances and funding including government paperwork, bank account, taxes (if any), be sure purchases are covered, etc.
    • Identify and map physical resources (heavy equipment, crates, horse trailers, fencing, medical supplies, food, waste disposal, etc.)
    • List and find sources for the supply needs of small animals, livestock and wildlife
    • Identify and map locations of agriculture (farms) and what equipment and supplies they might offer
    • Identify and map multiple animal facilities and individuals
    • Identify the evacuation routes or plans for multiple animal facilities
    • Identify common disaster areas (flood zones, rail yards, etc.)
    • Identify and map locations of transportation options for multiple animals -especially livestock. (Horse trailers, refrigerated trucks, animal control vehicles, etc.)
    • Utilize on-line tools and sites for helpful information/databases
    • Manage supplies and donations before, during and after an event
    • Establish a communications system (ham radio operators or a supply of two-way radios, cell phone lists, etc.)
    • Identify and map possible shelter sites (would need to work closely with a sheltering team member or leader and Red Cross)
    • Find other groups, agencies, companies, corporations and organizations that can help with resources and develop contact lists, maps and MOUs

 Public Information Officer (PIO)  only one person with a designated back-up for the entire Tri-state area.

  • This person will be the CART teams ONLY media contact and this person will need to work closely with the CART Team Captain of each tri-state county to be sure accurate information is being given to the public and media.
  • It is helpful if this person already has a contact with at least one media source, but these can be developed if none are currently available.
  • This person will select and inform volunteers that can:
    • Educate the public through local events (both animal related and non-animal related) such as booths at events, flyers, public service announcements, newspaper articles, etc. to help the public prepare in advance.
    • Educate the public during and after an emergency regarding what can be done, what is needed and where they can go for help, to find their pet, etc.
    • Attend meetings if possible to record the minutes and to keep a running record of the team activities/progress. This can be posted to the Yahoo Group or other electronic format that all members can access and will keep a back-up copy in a safe place.

Copyright 2014 Tri-State CART County Animal Response Team